REVISED 05/06
MISSION STATEMENT:
The mission of the Thousand Islands Booster Club (CLUB) is
to endeavor to promote school spirit by supporting
non-credit sports, pep band, stage band, marching band, and
select vocal for the students at Thousand Islands Middle and
High Schools.
ARTICLE I
The name of the organization
shall be THOUSAND ISLANDS BOOSTER CLUB (CLUB).
ARTICLE II
POLICIES:
Section
1. The activities and programs of the CLUB shall be
developed by means of
meetings, conferences, committees, studies and projects.
Section 2. The CLUB
shall not seek to direct the administrative or athletics
activities or seek control of its policies. The objective
and purpose of the CLUB is to raise funds for the benefit of
non-credit sports, pep band, stage band, marching band, and
select vocal of the Thousand Islands Middle and High School
system. These funds shall benefit the non-credit sports,
pep band, stage band, marching band, and select vocal as a
whole and not the sole benefit of individuals. The
employment of such funds contributed to the school district
shall be in accordance with the policies and procedures
adopted by the school district. The CLUB may offer advice,
counsel, suggestions and assistance whenever it is felt
advisable, in furtherance of the objectives and purpose of
the CLUB.
Section 3. This
CLUB shall not direct personal criticism at any member of
the coaching staff, game officials, musical staff, nor shall
this CLUB hinder, interfere with or seek to control any
non-credit sports, pep band, stage band, marching band, and
select vocal.
Section 4. No
individual may represent the CLUB unless specifically
authorized in writing by the Officers of the CLUB.
ARTICLE III
MEMBERSHIP AND DUES:
Section 1. Any
person interested in promoting their non-credit sports, pep
band, stage band, marching band, and select vocal at
Thousand Islands Middle or High School and intends to uphold
the opinions and policies of this CLUB and intends to
subscribe to its bylaws may be a member upon payment of dues
as hereafter provided.
Section 2. The dues
shall be $15.00 individual member, $25.00 family members and
$50.00 or more VIKING members. Changes shall be voted upon
at the annual meeting in June.
Section 3. The
membership shall be September 1st each year until the end of
August the following year.
Section 4. An annual
enrollment of members shall be conducted in August and
September. Additional members shall be accepted at any time
upon payment of full dues.
Section 5. Families
of students participating in non-credit sports, pep band,
stage band, marching band, and select vocal supported by the
CLUB are strongly encouraged to be members of the CLUB. It
is the duty of the group’s coordinator to effectively
communicate this recommendation to their perspective
group/team.
ARTICLE IV
Section 1 A. There
shall be four (4) officers administering the CLUB. In
addition, it is requested that each noncredit sport and
music group choose a representative to serve as a
coordinator between
the CLUB and the individual
activities. An open invitation exists for a representative
of the school to attend.
B. The officers
shall be President, Vice President, Secretary and Treasurer.
C. All
officers shall be elected for two (2) year terms. No
officer shall serve more than two (2) full terms in the same
office.
D. The
election of officers will be separated and elected in
alternating years to eliminate the risk of having four (4)
new officers in any one year. (Note: Vice President and
Secretary will be elected in even years beginning June
2006. President and Treasurer will be elected in odd years
beginning June 2007)
E. The
election of officers shall be at the annual membership
meeting in June.
F. Officers
shall assume their official duties on July 1st of each year.
G. In
the event there is not a qualified candidate for an office,
the incumbent may agree to one (1) extra term. (Note: a
qualified candidate is an active member for a minimum
of one (1) year. For the purpose of the election, the
active candidate must have regular participation and
attendance at scheduled meetings and activities.
Section 2 A. There
shall be a nominating committee of three (3) members to be
appointed by the President, one shall be one of the
coordinators. The nominating committee shall be appointed
by the January meeting. The nominating committee shall
choose its chairperson.
B. The nominating
committee shall select one (1) nominee for each office to be
filed and report to a regular meeting in April.
C. Following the
report of the nominating committee at the April membership
meeting, an opportunity shall be given for nominations from
the floor.
Section
3. Participation of the coordinators is critical to
the success of the CLUB. Any coordinator who misses three
(3) consecutive meetings without specific permission of the
President shall be dropped from the roster and another
volunteer coordinator shall be appointed.
Section 4. No
non-credit sports team, pep band, stage band, marching band,
and select vocal will receive financial support from the
CLUB, with out a participating coordinator.
ARTICLE V
Section 1. The
President shall preside at all meetings of the CLUB and
shall perform such other duties as may be prescribed by the
bylaws or assigned to him/her by the CLUB.
Section 2. The
Vice-President shall act as an aide to the President and
shall perform the duties of the President in the absence of
that officer.
Section 3. The
Treasurer shall receive all monies of the CLUB, shall keep
an accurate record of receipts and expenditures, and shall
pay out funds only as authorized by a quorum of the
members. A written Treasurer’s Report will be presented to
the officers at each monthly meeting. The Treasurer and one
other Officer will sign all checks in the amount of $200.00
or more. Any checks written and signed by just the
treasurer, will be reported on the Treasurer’s Report at the
next CLUB meeting following its issuance (single signature
to be noted).
Section 4. The
Secretary shall keep an accurate record of all meetings of
the CLUB and shall perform such duties as may be delegated
to him/her. The secretary shall carry on all necessary
correspondence for the CLUB under the direction of the
President.
ARTICLE VI
MEETINGS:
Section 1. A. Regular
meetings of the CLUB shall be held at Thousand Islands High
School, at a day and time determined by the President of the
CLUB. The following months meetings will be announced
prior to the conclusion of each meeting. CLUB members
will be made aware of any deviation thereafter. Meeting
announcements will be posted on the local school TV channel,
on the school web site and on the monthly school calendar.
B. The annual
meeting shall be the June Meeting.
C. The members
present at the regular meetings shall constitute a quorum
for the transaction of business in any meeting of this
CLUB. A majority of a quorum shall be decisive on any vote
except an amendment of bylaws. In the event that a request
for funding to be allocated between meetings, it will be
necessary to obtain approval from at least two (2) of the
officers. A limit of $200.00 may be authorized for these
special occasions. Will only be granted if the activity is
held before the next meeting.
D. The privilege of
holding office, introducing motions, debating and voting
shall be limited to members whose current dues are paid at
least 60 days prior to the vote.
ARTICLE VII
COORDINATORS:
Section 1. The primary
duties of the Coordinators shall be the following:
A. To
transact necessary business in the intervals between general
meetings and such other business as may be referred to by
the membership.
B. To
present requests and proposals in writing from their
representative group for consideration by the membership.
C. To
present a report on the activity they represent requests for
funds at the regular meeting to the membership.
ARTICLE VIII
STANDING COMMITTEES:
Section
1.
The following standing committees shall exist
and members of each shall be appointed by the Officers with
approval by the membership. Each committee chairperson
should request placement on the monthly agenda, for the
purpose of reporting updates to the CLUB, as needed.
A. French Festival
Committee: A chairperson will be appointed for this
fundraising activity. The chairperson will select his
committee and assign workers.
B. Antique Boat
Museum Show Committee: A chairperson will be appointed for
this fundraising activity. The chairperson will select his
committee and assign workers.
C. Antique Race Boat
Regatta Committee: A chairperson will be appointed for this
fundraising activity. The chairperson will select his
committee and assign workers.
D. Projects
Committee: A chairperson will be appointed for this
fundraising activity. The chairperson will select his
committee and assign workers.
E.
Membership Committee whose function shall be to secure
members for the Club.
F. Publicity and
Public Relations Committee whose function shall be to handle
public relations, prepare press releases and secure
publicity with reference to the CLUB and its projects and
activities.
Section 2. The
President shall appoint such other committees and respective
chairpersons as he/she deems advisable with the advice of
the other Officers.
ARTICLE IX
PARLIAMENTARY AUTHORITY:
Technical Parliamentary procedure shall not apply to any
meeting of the Club unless deemed necessary by the presiding
officer and then Robert Rules of Order shall be
invoked.
ARTICLE X
Section 1. The
bylaws may be amended at the annual meeting of the CLUB by
the two-thirds vote of the members present and voting,
provided that the notice of the proposed amendment has been
given to the membership in writing at least ten (10) days
prior to the regular meeting.
Section 2. An
amendment or revision of these bylaws shall become effective
upon approval by the membership as prescribed in Section 1
above.
ARTICLE XI
Section 1. Upon
dissolution of the organization, assets shall be distributed
for one or more exempt purposes within the meaning of
section 501(c)(3) of the Internal Revenue Code, or
corresponding section of any future federal tax code, or
shall be distributed to the federal government, or to a
state or local government, for a public purpose.
ARTICLE XII
Section
1. The organization is organized exclusively for
charitable, religious, educational, and/or scientific
purposes under section 501(c)(3) of the Internal Revenue
Code.
ARTICLE XIII
Section 1.
No part of net earnings of the organization shall
inure to the benefit of, or be distributable to, its
members, trustees, officers or other private persons, except
that the organization shall be authorized and empowered to
pay reasonable compensation for services rendered and to
make payments and distributions in furtherance of the
purposes set forth in the purpose clause hereof. No
substantial part of the activities of the organization shall
be carrying on of propaganda, or otherwise attempting to
influence legislation, and the organization shall not
participate in, or intervene in (including the publishing or
distribution of statements) any political campaign on behalf
of any candidate for public office. Notwithstanding any
other provision of this document, the organization shall not
carry on any other activities not
permitted to be carried on
(a) by an organization exempt from federal income tax under
section 501(c)(3) of the Internal Revenue Code, or
corresponding section of any future federal tax code, or (b)
by an organization, contributions to which are deductible
under section 170(c)(2) of the Internal Revenue Code, or
corresponding section of any future federal tax
code.
